CCDC progress payment applications — office checklist
This is office process, not legal advice. Your contract, consultant, and provincial payment or lien rules still govern. Use the list so cash does not depend on memory.
Before you submit
- Update the schedule of values to match work in place this period.
- Attach backup the consultant expects (photos, delivery tickets, sub invoices as required).
- Confirm statutory declaration or similar forms if your job needs them on second and later draws.
- Note holdback retained under the applicable legislation for the place of the work.
When you submit
- Send on the cycle in the contract — late applications create self-inflicted cash gaps.
- Keep a dated copy of what went out and to whom.
- Track the expected certificate and payment window under the contract and payment legislation.
If payment is slow
- Confirm the application was received and whether anything is incomplete.
- Separate “certificate not issued” from “certificate issued, payment late.”
- Escalate with a clear written record — senior project managers protect the notice trail even when they hope not to use it.
Substantial performance and holdback
Holdback release follows statutory steps at the place of the work, not only the contract calendar. Plan the paperwork early so closeout cash is not a surprise.
LuminaBuilt keeps progress draws and holdback on the billing desk and ranks unpaid money near the top of the daily priority list — because unsubmitted or unchased applications are the fastest way to starve a job.